Where to put your wedding QR code
Six placements that work, from the save-the-date to the shuttle stop, and three that quietly fail on the day.
A QR code works when a guest is standing still, holding a phone, and already wondering about something the code can answer. Every good placement satisfies all three conditions, and every bad one misses at least one.
Six places worth using, in the order guests meet them, and three worth skipping.
The save-the-date
This is the highest-value placement of the lot, and the one most couples miss. A save-the-date arrives when guests are deciding whether to book flights and time off, which is exactly when they want the date, the region, and a rough sense of the weekend. A code that answers those three questions earns the second visit later.
Point it at the same address you will use for everything else. The page can be thin at this stage. It only has to be right.
The details card
The invitation itself carries the names, the date, and the place. The details card carries travel, attire, and the code. Keeping them separate means the formal face of the invitation stays clean while the practical information gets the space it needs. There is more on placement and sizing in how to add a QR code to wedding invitations.
The welcome table
A framed card at the entrance, roughly A5, catches the guests who never opened the website and are now wondering where to sit and when dinner is. Label it for the question they have at that moment rather than generically.
Scan for tonight's timings and your table
The bar and the order of service
Both work because people queue at one and sit with the other. A code at the bar can open a song request form; a code on the order of service can open the menu or the photo album. Small, unobtrusive, and answering a question the guest actually has while standing there.
The shuttle stop and the hotel block
This is the placement that quietly saves the most messages. Guests waiting for transport want to know it is coming, and a code on the sign at the pickup point answers that without anyone calling the couple. If your travel page carries pickup windows, this is where it earns its keep.
The thank-you card
After the wedding, the same code can point at a gallery. The page has changed; the printed square has not. This only works if your code is static and your address stayed the same, which is one of the arguments for a code that doesn't expire.
Three places to skip
The ceremony programme
Guests are seated, quiet, and about to watch you get married. A row of raised phones is not the picture anyone wants.
Anywhere people are walking
Corridors, doorways, and paths between marquees. Scanning requires stopping, and a code that makes people stop in a doorway creates a queue.
The dance floor and anywhere dark
Cameras need light and a steady hand. Late in the evening a code has neither, however good the signage looks in daylight.
Common questions
Where should a wedding QR code go?
Anywhere a guest is already standing still with a phone available: the save-the-date, the details card, the welcome table, the bar, and the order of service. Avoid the ceremony itself and anywhere people are moving.
Should the QR code go on the save-the-date or the invitation?
Both, pointing at the same address. The save-the-date carries it first, when guests are booking travel and want dates and location. The invitation repeats it for the details that matter closer to the day.
How big should a wedding QR code be on signage?
Roughly one centimetre of code for every ten centimetres of viewing distance. A sign read from a metre away wants about 10cm square, and a code across a room wants considerably more.
Can guests scan a QR code on a table number?
They can, and it works well for menus or a photo album. Keep it small and on the reverse so the table number stays legible from a distance.
Do QR codes work on a phone screen?
Usually, and it is a useful fallback when you are texting the link to someone who prefers to scan. Turn screen brightness up, because a dimmed screen is the most common reason a scan fails.
Every placement above points at the same page, so the page has to hold up. The wedding website examples show what that page tends to look like when it works, and you can generate the code itself with our free QR code generator.